Many businesses pay more than necessary for Microsoft licenses, SaaS, and cloud services. The reason is often a lack of overview, unused licenses, the wrong license level, little price comparison, and agreements that are not followed up on continuously.

With Med Adite's purchasing collaboration, businesses gain access to aggregated purchasing power, price analysis, and license optimisation. This leads to better terms, lower costs, and more control over both license usage and cloud consumption.

Does your business pay too much for licenses and cloud?

Licence and cloud costs are evolving rapidly. New users arrive, employees leave, departments adopt new solutions, and cloud resources are scaled up and down. At the same time, many agreements are renewed automatically, often without sufficient consideration of price, needs, and actual usage.

The result is that many businesses pay for more than they need.

Typical challenges include:

• Unused Microsoft or SaaS licenses
• incorrect license level for some users
• overlapping applications and services
• unoptimised cloud resources
• agreements with weaker terms than the market can offer
• Lack of overview of costs per department or cost centre
• a little time for ongoing price monitoring and renegotiation

For organisations with large licence and cloud costs, even small improvements can have a significant financial impact.

What is Adite's procurement collaboration?

Adite's purchasing co-operation is a model where several businesses gain access to joint purchasing power, pre-negotiated terms, and ongoing monitoring of license and cloud costs.

Instead of each business having to analyse the market and negotiate alone, Adite uses market data, volume and supplier insight to secure better prices and more flexible terms.

The goal is simple: the business must pay the correct price for the correct licenses and correct cloud consumption.

The procurement collaboration is particularly well-suited for companies that want better control over their Microsoft licences, SaaS costs, cloud consumption, and ongoing optimisation of their licence portfolio.

A lower price is important, but the correct license level is just as important

Many start with the question: “Can we get a better price?”

It's an important question. But that's only half the job.

A lower price offers limited value if the business continues to pay for unused licenses, the wrong license level, or cloud resources that are not aligned with actual needs.

Therefore, Adite combines price optimisation with license optimisation. This means we look at both what the company is paying and what the company actually needs.

This combination provides a better basis for decision-making. The business gains insight into which licences should be retained, removed, downgraded, renegotiated, or consolidated into better agreements.

This is how Adite helps you reduce licensing costs

Through the purchasing collaboration, Adite assists with analysing current license and cloud costs, identifying improvement opportunities, and securing better terms where possible.

This can provide value in several areas:

• Lower costs on Microsoft licenses, SaaS and cloud
• better overview of actual use and needs
• less risk of over-licensing
• better price comparison against the market
• more structured follow-up of agreements and renewals
• Reduced administration for IT, finance, and procurement
• better basis for decision-making for future licensing choices

It's all about gaining better control, better data quality, and more predictability in budgets. This is how costs are cut through procurement collaboration.

Get control of Microsoft licenses, SaaS and cloud consumption

Licence and cloud optimisation requires good data. Without an overview, it is difficult to know where costs are arising, which licences are in use, which users have the incorrect licence level, and where there is available capacity.

This is why Adite combines procurement cooperation with data-driven insights into license usage, agreements, costs, and optimisation opportunities.

For many of our customers, this happens through Otheo, Adite’s platform for procurement and license management. Otheo collects data on agreements, licenses, costs, and renewals in one place, making it easier to identify savings opportunities and track measures over time.

The business can get an overview of:

• Products and licensing agreements
• number of licences and actual usage
• Renewal dates and contract type
• costs by department or cost centre
• inactive users and unused licences
• potential savings and improvement measures
• Price level and opportunities for better terms

This makes it easier to move from uncertainty to concrete action.

From insight to action

A report alone does not create value. Value arises when insights are used to make better decisions and implement actions.

Adite's approach therefore isn't just about showing costs, but about helping the business to reduce unnecessary costs over time.

This may involve removing unused licenses, adjusting license levels, improving pricing conditions, renegotiating agreements, or establishing better routines for ongoing follow-up.

For businesses with many users, multiple departments, and high cloud consumption, this can have both economic and operational impact. New agreements are made – and before costs and commitments are locked in for several years to come.

How the purchasing cooperation works

The process is designed to be simple and effective.

First, the foundation for the analysis is established. Then, Adite reviews license data, agreements, prices, and usage patterns. Based on this, potential savings and improvement measures are identified.

Typical process:

1. The business is joining the purchasing cooperative
2. Adite analyses licence, SaaS and cloud costs
3. Today's prices and agreements are assessed against available market insight
4. Possible savings and optimisation measures are identified
5. The business får et konkret beslutningsgrunnlag
6. Measures are implemented by agreement with the customer

This provides a safe and structured path from analysis to actual cost reduction.

Who is the purchasing collaboration suitable for?

Aditi's purchasing collaborations are suitable for businesses that have significant costs related to Microsoft licenses, SaaS, and cloud services.

This is particularly relevant for businesses that:

• are unsure whether today's licence prices are competitive
• experiencing increasing Microsoft, SaaS, or cloud costs
• lack of time to follow up on agreements and renewals
• wants better control over license usage and cost allocation
• reduce unused licences and overlicensing
• wishes for better cooperation between IT, finance, and procurement
• need a better basis for decisions before the next renewal or renegotiation

Why choose Adite?

Adite is supplier-independent and works on the client's side of the table. This means that our goal is to ensure the best possible outcome for the business, not for the supplier.

We combine experience from procurement, license optimisation, market insight and data-driven analysis. This provides customers with a partner who can assess price, needs, contract structure, and actual cost drivers.

For customers, this means better control, lower risk and a greater likelihood of achieving the right conditions over time.

Reduce license and cloud costs with better insight and stronger purchasing power

Licensing and cloud costs should not be managed by gut feeling. They should be managed with data, market insight, and ongoing optimisation.

With Adite's purchasing cooperation, the business gains access to collective purchasing power, price analysis, and license optimisation that can contribute to lower costs, less administration, and better control.

Would you like to know if your business is overpaying for licenses, SaaS, or cloud services?