Reduced time and licence costs with help from Otheo
Backe has had a clear goal: better overview and control of IT and licence costs. With the help of Otheo and internal measures, the company has significantly reduced its Microsoft licence costs.
«We must have full control of cost allocation and invoicing down to each individual company» Gunilla Stussi, IT Manager and responsible for licence management at Backe.
IT as an innovation driver
Backe is one of the country's largest property and construction companies, and IT is seen as a strategic resource for development, not just operations in the company. Three quarters of the IT department's time is now spent on development and digital innovation, while routine tasks are largely outsourced.
«We're constantly working to free up funds - such as by saving hundreds of thousands on licences - so that we can invest in new digital solutions»
The aim is to visualise both costs and value creation at individual and project level.
At the same time, automation is now used to remove licences automatically in the event of inactivity, without manual follow-up. This saves a lot of time and gives Backe the confidence to make quick decisions without losing the overview.
Ease of use and better decisions
Gunilla emphasises the user-friendliness of Otheo as a key factor.
«The fact that we can easily export data to Excel means that we can combine the figures with other data sources, such as PC prices and software usage. This provides a much better basis for decision-making.»
The solution makes it easy to check invoice data from suppliers and identify costs that can be reduced.
She also appreciates the close follow-up from the Adite team behind Otheo:
«The ongoing dialogue means that we actually implement the measures - not just plan them.».
A must for medium and large IT departments
She believes that the solution is a «must» for anyone responsible for Microsoft licences, and especially for medium-sized and large IT departments:
«Otheo provides much better control than expensive consultancy services that charge for your savings»
With a data-driven approach and a clear financial focus, Backe has established a model for how IT departments can be both cost-effective and innovative - at the same time.
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